At this COVID-19 pandemic period, a lot of companies have been letting the employees working from home. Some of them will even let their employees work from home a little longer till the end of year, like Google and Facebook announced earlier this month.
And during this timing, business is still running, recruiting is still going on, and a lot of companies have came to ask me, how to onboard your new employee when we are all working remotely?
To do that, you must think through your process and orchestrate it with care.
Here are some tactics to help your remote onboarding process go smoothly:
1.Pre-boarding
During this time of uncertainty, the new member won’t have the luxury of getting up to speed and picking up context over coffee or lunch with their new peers and team. They need to digest information now, so plan your pre-boarding calls with them to do as much methodical knowledge transfer as you can.
Since, we have been working remotely for a while, many meetings have been held on video or calls, which it would be good to recorded some of the sessions and provide to your new employee if it’s pessary for them to review the past meetings. It will help them get up to speed about key topics as well as gain a sense of culture and language.
2.Thoughtfully orchestrate the first week
Since everything is remote now, the onboarding with the new employee would also turn a little different. Simply have to be more thoughtful about scheduling the right meetings and finding ways to start integrating your new hire formally and informally.
3.Embed social time
It’s always a nice gesture to take the new employee out for lunch, to listen to them share more about themselves. But since it’s hard to do that now, send them a lunch delivery, and do the lunch remotely with some colleagues. And it doesn’t have to be lunch, a coffee and dessert or happy hour drink would be good too.
4.Informal time
When we have questions, it’s always easier to just drop by peers offices to ask a quick question, if we are working in the office. But since a lot of us are working remotely right now, often time it seems we need to schedule formal meetings to reach out.
Find structured time for informal check-ins. You might want to set up a quick call with your new employee once or twice per week just to discuss what has come up, and how you can help them with that. Finding a onboarding buddy would also a good way for the new employee, so they have someone to go to with quick questions.
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Izza Lin
Recruiting Master, AppWoks
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